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Voucher Examiner

Job Opportunities

ANNOUNCEMENT NUMBER:  31-12

NOTE: ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED SINGAPORE RESIDENCY AND/OR WORK PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The U.S. Embassy in Singapore is seeking an individual to fill this temporary locally employed (LE) staff position of Voucher Examiner in the Financial Management office (FMO). 

Position:  Voucher Examiner (Temporary position)

Opening Date:  October 31, 2012

Closing Date:  November 13, 2012

Work Hours:  Full time; 40 hours per week

Length of Hire:  Temporary full time position for approximately 90 days from end November 2012 to February 2013.  Depending on office needs, the temporary PSA agreement for this position may be renewed for an extended period.

Duties & Responsibilities: 

This position is responsible for the preparation and submission of all assigned voucher types, and the initiation of appropriate payment actions through computerized systems for the day-to-day processing of complex and routine vouchers.  The incumbent will monitor and track historical spending, and perform constant reviews of anticipated payments in order to avoid premature or late disbursements.  In addition, this position also maintains utility records, serves as Alternate Class-B-Cashier when required and performs administrative duties including preparing monthly GST submissions and filing of cashier and non-cashier vouchers.

Qualifications Required:

Applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

  1. Completion of secondary school education or high school education or equivalent qualification. 
  2. Minimum 2 years of vouchering, accounting, or administrative work experience.
  3. Fluent oral and written English communication skills.
  4. Ability to comprehend and apply detailed regulations and procedures pertaining to work is required.
  5. Ability to explain clearly and convincingly the rationale of decisions made for payment or non-payment of voucher claims is required.
  6. Competence in MS Office software programs.

Selection Process:

When equally qualified, U.S. Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference.  Therefore, it is essential that the candidate address the required qualifications above in the application.

Additional Selection Criteria:

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. 

2. Current employees serving a probationary period are not eligible to apply.

3. Currently Ordinarily Resident employees with an Overall Summary Rating of “Needs Improvement” or Unsatisfactory” in their most recent Employee Performance Report are not eligible to apply.

4. Currently employed US Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.

5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.

6. The candidate must have an expected tour of duty at least one year from the date of selection.

To Apply:

Interested candidates for this position must submit the following for consideration of the application. Failure to do so will result in an incomplete application:

1. Universal Application for Employment (UAE), DS-174 as a Locally Employed Staff or Family Member; or

2. A combination of both; i.e. Sections 1-24 of the UAE (DS-174) along with a listing of the applicant’s work experience attached as a separate sheet; or

3. A current résumé or curriculum vitae that must provide the following information found on the UAE (DS-174); plus

a. Position Title

b. Position Grade

c. Vacancy Announcement Number (if known)

d. Dates Available for Work

e. First, Middle, & Last Names as well as any other names used

f. Date and Place of Birth

g. Current Address, Day, Evening, Cell phone numbers and email address

h. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)

i. U.S. Social Security Number and/or Country Identification Number

j. Eligibility to work in the country (Yes or No)

k. Special Accommodations the Mission needs to provide

l. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class/Type

m. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)

n. U.S. Eligible Family Member and Veterans Hiring Preference

o. Education

p. License, Skills, Training, Membership, & Recognition

q. Language Skills

r. Work Experience

s. References

4. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

Submit Application To:

Human Resources Office
American Embassy
27 Napier Road
Singapore 258508 
Fax: 6476-9193
Email: USEmbSingaporeHR@state.gov 

CLOSING DATE FOR THIS POSITION: November 13, 2012

The US Mission in Singapore provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.  The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation.  Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.